Privacy Policy

Data Controller

When Systemafy collects and processes your personal data in accordance with this Privacy Notice, we do so as authorised under applicable data privacy laws as data controller, which means that we determine and are responsible for how your personal data is collected, used, protected, disclosed, and disposed of.

Collected Personal Data 

Systemafy collects personal data in the course of our business activities directly from you:

Systemafy collects personal data about you in the course of our routine business activities:

• When you interact with our Sites.
• When you participate in public content posting areas, such Systemafy social media sites.
• When you interact with Systemafy on its Site, by email, to ask a question, request information, or otherwise seek a response from Systemafy.

Purpose of collecting data

Systemafy uses your personal data for various purposes and may combine data from multiple sources to accomplish those purposes. The points below summarises the purposes for which we process your personal data, the categories of personal data that we use for each purpose, and the legal grounds on which each data processing activity is based, along with who has access to the personal data.

Managing our business relationship with you

Purpose: As a Systemafy client, you receive information regarding our services and solutions, including proposals, invoices, etc.

Categories of personal data: Name, pronouns, email, location, professional or employment related information like job title, position, or employer.

Legal basis for use: Legitimate interest for the provision of services

Data access: Systemafy

Maintain and provide Systemafy’s services

Purpose: Provide our services or products to our clients.

Categories of personal data: Email, and your name for communication with you.

Legal basis for use: Legitimate interest in promoting and protecting Systemafy, provision of our services and building and maintaining relationships

Data access: Systemafy

Legal compliance and legal actions

Purpose: Comply with all applicable regulations, exercise legal actions and legal defense at courts, prevent fraud, and enforce Systemafy’s agreements, this Privacy Notice, as well as complying with corporate reporting obligations.

Categories of personal data: Data will depend upon specific legal requirement.

Legal basis for use: Compliance with all applicable laws and regulations

Data access: Systemafy

Applications security and data analytics

Purpose: Collect data from your use of our website, and services to analyse user activity, fix errors, monitor usage, and improve the security and performance of our website and service.

Categories of personal data: Aggregated data on browsing patterns, including information about the type of device used and articles accessed.

Legal basis for use: Legitimate interest to improve functionality and ensure security of users’ data and our business

Data access: Systemafy

Marketing communications

Purpose: We may send you updates about Systemafy. You can opt out of those communications at any time.

Categories of personal data: Name, email address, title, company

Legal basis for use: Your consent when signing up for newsletters.

Data access: Systemafy and third-party service providers.

Whenever the legal ground is our legitimate interest, Systemafy only processes your personal data after assessing the adequacy, proportionality, and legitimacy of the data-processing activity.

If consent as a legal basis for processing has been relied upon and you have withdrawn it, we may not be able to properly provide you with our full range of services and a good user experience.

Systemafy does not use automated decision making to make decisions that have legal impact on you or that significantly affect your rights and liberties. All automated processing activities are conducted with appropriate human supervision and review.